When you run a startup, you have to handle many tasks with few tools. A lot of the time that could be spent on product development and strategic progress is wasted on administrative tasks.
That’s why many business owners feel stuck in habits that keep them from focusing on their main business goals.
AI is the best way to deal with this kind of problem. It can handle everyday tasks, make conversation easier, and automate tasks that need less human help. How will you know which tool is best for your business, though?
Check out this list of AI efficiency tools that help teams that are short on resources in measured ways.
- Grammarly
Grammarly is one of the best AI tools for business communication because it looks at more than just spelling. It also looks at tone and clarity. The platform can tell when writing sounds too official or cold and suggests changes that will make the reading more engaging.
It’s better for business communication when the language sounds casual instead of stiff. Making these small changes can have a big effect on how people read your messages.
- Notion
Notion transforms chaotic data into user-friendly, organized systems. Users can type in random ideas, meeting notes, and project details, and the AI tools will instantly sort the content into groups and make to-do lists.
The tool gets rid of the need to sort things by hand, which usually takes a lot of time. Over time, the tool gets better at learning. Notion also makes it easier for people to work together, protects data, and can easily change to any writing style.
- Zendesk
Startups fail when they have to answer the same questions over and over again. “How do you handle refunds?” “How do I change my password?” “When are you going to add X?”
Intercom takes care of everything. The bot promptly responds to simple questions. It sends someone with all the information they need to a real person when they have a real problem or are frustrated. People like it when you answer their questions right away, and robots are the best tool for that.
Zendesk works better if you already have a file with instructions. It looks at what you know and uses that to help you answer questions. You can quickly make changes in your papers.
- Canva
The AI tools in Canva are really helpful. Tell it what you need, and it creates drawings that appear professional. Previously, our social media appeared amateurish, but now it exudes a professional appearance.
The stability of the brand develops naturally. Once you choose your colors and styles, everything will always look the same. Don’t make any more design choices at random that make your business look disorganized. You change words by changing music and video. Do you want to eliminate an “um”? Get rid of it from the text. Do you want to add something? Type it out loud.
The fact that it works is proof that it is one of the best and most useful AI tools.
- HubSpot
HubSpot looks at your wins and tells you what you did right. We found out that our best customers all had something in common that we hadn’t seen before. This section is where we look for the pattern.
We’ve changed how we decide which leads are effective.
Outreach tailors texts to each person based on how they like to talk. Some potential clients want full answers. Others like short points better. The AI figures out which method works best for each person.
Concluding Words
These AI tools can’t fix a business plan that doesn’t work. They can’t take the place of smarts or hard work. They will take care of the boring tasks, so you can concentrate on the important things.
AI is real, but some people think it’s just marketing talk. While they argue, you can use it to get ahead. The tools are there. They do the job. They’re not expensive.